ProdSys is a complete document platform with a built-in form builder. Configure your own electronic forms, attach the files that belong with them, and link everything to the customer, order, project, or operation it relates to. Quality management, safety, project documentation, certificates — all in one system you configure yourself.
Most document systems do one of two things: structured forms with no file handling, or file storage with no structure. ProdSys does both — and lets you configure the combination yourself.
Build your own electronic forms with the fields, validation, and numbering rules that fit your business. No developers, no consultants, no waiting.
Any file format, with revision control, version history, and direct access from the operations they belong to.
For many of our customers, this combination replaces a separate quality system, a separate document control tool, and a separate file-sharing service — with no integration overhead and a single source of truth.
Every business documents differently. Drawing approval looks nothing like a deviation report, which looks nothing like a supplier qualification form. ProdSys lets you build all of them — in the same system, with the same engine.
Because the system is configurable, customers use the same engine to handle very different documentation needs. Here are the most common categories — and most of our customers use several of them in parallel.
Quality manual, procedures, process descriptions, deviations and improvements. ISO 9001-aligned.
HSE manual, safety analyses, risk assessments, safety walks, incident reports.
Work instructions, operation descriptions, assembly guides, production checklists, control forms.
Project plans, progress reports, change orders, final documentation.
Order confirmations, customer specifications, delivery terms, complaints, sign-offs.
Framework agreements, supplier assessments, incoming inspection forms, supplier qualification.
Equipment documentation, maintenance plans, service reports, calibration certificates.
CE documentation, declarations of conformity, material certificates, ISO certificates.
Job descriptions, training plans, competence matrices, certificates and licenses.
System descriptions, user manuals, change logs, data processing agreements.
Deviation forms, control forms, checklists, approval forms — built by you, used everywhere.
CAD drawings (DWG, DXF, 3D), revision-controlled, linked to production orders.
All of these use the same configurable engine. You build the form, define the fields, attach files, and link to operations. One platform, one license, one source of truth.
Every field you configure becomes a dimension you can analyze. Cross-tabulate by any field, group by time or category, drill into trends — directly in ProdSys, without exporting to Excel. Especially powerful for quality and HSE managers who need answers, not data dumps.
Quality and HSE managers stop relying on monthly Excel pulls. The data is already in ProdSys — and now you can ask it questions, on demand.
Many SMBs run their operations in one ERP, their quality and safety in a separate management system, and their drawings and files in a third tool. ProdSys offers a different path — but only because the foundation is right.
For many of our customers, ProdSys has replaced one or more separate quality, HSE, or document management tools — without adding cost and without integration projects.
ProdSys does not certify you for ISO 9001 — only auditors do that. But the document control, traceability, and structure the standard requires are built into how the system works. Many of our customers maintain certification primarily through ProdSys.
Book a 30-minute walkthrough — we will show you how to configure your own document types, build forms, attach files, and link everything to the operations they belong to.