ProdSys vs. Dynamics 365 Business Central

Microsoft Dynamics 365 Business Central is Microsoft's ERP for SMBs and mid-market, the modern successor to Navision (NAV). It's the natural choice for businesses already deeply invested in the Microsoft 365 ecosystem — Power BI, Teams, Outlook, SharePoint.

The short version

Choose Business Central if you're committed to the Microsoft stack, have a partner you trust, and want native integration with Power BI, Teams and Excel.

Choose ProdSys if you want faster time-to-value, prefer direct vendor support over a partner-delivered model, and don't need the full Microsoft ecosystem dependency.

Where the two systems differ

Business Central's strengths

Microsoft 365 integration — native ties to Outlook, Teams, Excel, SharePoint, Power BI.
30+ years of Navision heritage — refined manufacturing and finance, but also a multi-generation migration path with legacy concepts still inside the modern UI.
Power Platform extensibility — build custom apps and workflows with Power Apps and Power Automate.
Wide partner ecosystem — partners in every European market.
AppSource marketplace — thousands of pre-built add-ons for specific industries.

Where ProdSys differs

Modern cloud-native architecture — built for the cloud from day one (2005), single integrated product without the NAV legacy under the hood.
Built-in Gantt and project planning — three-level project structure, drag-and-drop Gantt with dependencies, station loadings, delivery-precision tracking. See projects and planning →
Time and HR built in — without needing a separate ISV add-on. See time and HR →
Direct delivery — Business Central is always sold and implemented through partners; ProdSys is direct.
Predictable cost — Business Central cost varies dramatically by partner. ProdSys publishes pricing.
Faster implementation — typical BC rollouts run 3–9 months; ProdSys runs weeks to months.
Less ecosystem lock-in — ProdSys integrates with whatever you use; BC works best when you're all-in on Microsoft.
Accounting flexibility — ProdSys integrates with Tripletex, PowerOffice, Visma, Fortnox; BC replaces them.

Side-by-side comparison

	ProdSys	Business Central
Built for	European SMBs across industries	Microsoft-stack SMBs and mid-market
Origin	Norway, 2005	Microsoft (Navision heritage)
Sales model	Direct	Always through certified partners
Pricing	€150/mo company + €25/user/mo See pricing → No lock-in · 1mo notice	€68–€94/user/mo Essentials / Premium + €34K–€85K implementation
Implementation	Weeks to months	3–9 months typically, partner-led
Microsoft 365 integration	✓ Outlook, Calendar, Excel, OneDrive	✓ Native, deep
Power BI integration	✓ Live via REST API	✓ Native connector
Inventory & WMS	✓ Full	✓ Full
Manufacturing / BOM	✓ Full	✓ Full, mature
Project management	✓ Full	✓ Full
Accounting	Integrates with yours	✓ Built-in, replaces existing
API	✓ Full product API Same as used by the app	✓ Public API + Power Platform
Languages	42+	25+
App marketplace	○ Integrations directory	✓ AppSource, large

Pricing — the honest picture

Business Central has published license pricing — €68/user/month for Essentials, €94/user/month for Premium (required for manufacturing and service modules), €7/user/month for Team Members. But license is only part of the cost. Microsoft sells exclusively through certified partners, and partner-led implementation typically runs €34,000 to €85,000+ for SMB rollouts. Most analyses recommend budgeting 3–5× the first year's licensing cost for total first-year investment.

Where ProdSys stands out: direct delivery means no partner implementation premium. Our implementation is a transparent one-time fee shown on the pricing page — typically a fraction of a BC partner engagement. And the monthly subscription is dramatically lower: 15 users on ProdSys is €525/month total; 15 users on BC Premium is €1,410/month before implementation.

See our full pricing breakdown — including implementation costs and example monthly totals for 5, 15 and 40 users — on the pricing page.

When Business Central is the right choice

You're a Microsoft-stack company — Office 365, Azure AD, Teams, SharePoint everywhere.
You need the native Power BI data connector and Power Platform extensibility with no custom API work.
You have an existing Microsoft partner you trust.
You have 100+ employees and the budget for a partner-led implementation.
Your IT strategy prioritizes vendor consolidation around Microsoft.

When ProdSys is the right choice

You want one vendor accountable for the whole platform.
Time-to-value matters more than ecosystem alignment.
You're not committed to Microsoft (or you use a mix of tools).
You'd rather not migrate accounting if your current system works.
Your team is 10–250 people and a 6-month rollout is not realistic.

ProdSys vs. Business Central: Microsoft stack or direct cloud ERP?